2024 SEASON VENDOR APPLICATIONS
ARE NOW OPEN

At the Kendall Yards Night Market we work hard to create a vendor mix that is right for our customers and the community.

If you're interested in being a part of our market, please first read the information below about the types of vendors we allow and our market rules. While we strive to have a balance of vendor types, we always welcome inquiries from local farms, food artisans and local artists. Vendor selections are confirmed not later than March 31, 2024.

VENDOR Category Definitions

FARMERS

Persons who sell products they have grown themselves. This would include products such as fruits, vegetables, plants, flowers, honey, and meats. It may also include such items as jams, cider or salsa (providing the essential ingredients of these items were grown and harvested directly by the vendor). 

FOOD ARTISANS

Persons who sell food products that they have personally prepared but did NOT grow or raise the ingredients themselves. This would include such items as baked goods, jams, sauces, wines, cider, and beer. 

Vendors offering freshly made foods, available for sale and consumption at the market or at home as a take-away item. 

ARTISTS AND ARTISAN CRAFTERS

Persons offering quality art or artisan craft items made by them personally (Pre-made or “slightly altered” pre-made products do not qualify).  All items are “juried” by the Market for appropriateness.  

COMMUNITY GROUPS - NON PROFIT GROUPS

Space permitting, we will allow market access to groups seeking to provide information to the public about community-based events and services.  No selling or political campaigning is permitted.  Please fill out the Vendor Application Form if you're interested in access to the Night Market.  

MUSICIANS

Music and entertainment are important components of the Night Market. The market strives to create an enjoyable environment, including “background” music for customers and vendors as well as larger concerts on selected dates. Musicians are paid and “tip jars” and CD/Merch sales are permitted. Please fill out the Application Form if you're interested in working with us.  

NOTE: 
The determination of the Market management as to a Vendor type or status is final. 

  VENDOR RULES & POLICIES

Thank you for your interest in being a vendor at the Kendall Yards Night Market. Understanding and agreeing to these Policies and Guidelines is necessary for your participation and success. We appreciate your support and cooperation.

ABOUT US

The Kendall Yards Night Market is an independent farmers market, organized to support the local community, agriculture and artisans. Our market’s mission is to support small farms, food artisans, local artist and musicians in a way that build a strong community. A wonderful Spokane river gorge setting and vibrant market attracts customers from all over the city. Kendall Yards enjoys high visibility in a convenient and beautiful location.  The Night Market has been in operation since 2015 and attracts as many as 5000 customers every Wednesday evening from Mid-May through Mid-September.  Our market has an emphasis on local farms and food artisans, street food vendors, artists and artisan craft vendors and entertainment.

LOCATION

Our market is located on Summit Parkway between Cedar and Jefferson Alley in the Kendall Yards retail district. Ample vendor and customer parking is available on adjacent surface lots and local streets.

WEBSITE
kendallnightmarket.org

FACEBOOK
Facebook.com/KendallYardsNightMarket

EMAIL
market@kendallyards.com

SEASON

Wednesdays, 5:00 pm to 8:30 pm seasonally from Mid-May to Mid-September. Severe weather conditions may necessitate the closure of the Market due to safety concerns. This closure will be at the Director’s discretion. Dates and hours may be subject to change. You may be required to provide battery powered lighting for your booth when it is dark earlier at the end of the season.

I. WHO CAN SELL WHAT

Products sold at the Market are generally limited to five categories, listed below as A though E. Each vendor’s application must detail exactly what products the vendor intends to sell.  Vendor must be an active owner/operator of the business and may not be operating the business under a franchise agreement. Vendors may only sell products listed on their applications. If a vendor wishes to later add or discontinue a product, they must inform the Manager. Requests for adding new products to sell will be addressed on a case-by-case basis.

Any violation of these rules will result in the product being automatically removed from the vendor’s tables and possible revocation of the vendor’s Permit to Sell. Interpretation of this rule is at the Director’s discretion.

A. FRESH FARM PRODUCE: Fresh fruits and vegetables, herbs, nuts, honey, dairy products, eggs, poultry, mushrooms, meats, fish and shellfish. Also included are fresh cut flowers, nursery stock, and plants, and foraged items such as wild herbs or mushrooms. All fresh farm products must be grown or produced in Washington,  Idaho, or Oregon and grown, produced, or foraged by the farmer/vendor selling them.

Only farmers, ranchers, fishers, apiaries, nurseries, and foragers may sell fresh farm products. Farmers and nursery operators must propagate all plants and flowers from seed, cuttings, bulbs or plant division. Honey vendors must be the owner-operators of bee hives from which they sell hone. Vendors must be active owners/operators of the farming operation and may not be operating the business under a franchise agreement. All dairy, eggs, poultry, honey, meats, fish, shellfish must have the proper permits and licenses as required by the WSDA and Spokane County Health District.

B. ARTISAN VALUE-ADDED FARM FOODS: Includes preserved foods, jams, jellies, juices, cider, wine, distilled spirits, syrups, salsas, smoked or canned meats or fish, dried fruit, flours, salad dressings, and limited on- site processed farm food such as roasted peppers & roasted peanuts. Wines allowable for sale at the Market must use grapes and fruit grown in the five wine appellations of Washington, Idaho or Oregon.  Beers and Ciders must be produced locally.

All artisan farm products must be made from raw products and ingredients, a majority of which are grown and produced by the farmer vendor. The vendor must also be the creator of the value-added farm foods being sold (i.e. personally cooking, canning, baking, or preserving the product itself or supervising their own raw ingredients used in accordance with their own recipes in a permitted facility). All processed value- added farm foods must carry product liability insurance.

C. DRIED FLOWERS, CRAFTED FARM PRODUCTS: Bouquets, wreaths, roping, vine and woven wood baskets, arrangements and displays of fresh and dried flowers, vegetables, vines and gourds. Beeswax candles are allowed by honey producers only. Other non-edible crafted farm products will be considered on a case-by-case basis.

All crafted farm products must be made from raw products and ingredients, a majority of which are grown and produced by the farmer vendor. The vendor must also be the creator of the crafted farm products being sold

D. PROCESSED FOODS: Preserved foods, jams, jellies, juices, cider, wine, distilled spirits, syrups, salsas, smoked or canned meats or fish, dried fruit, salad dressings, breads, pastries, baked goods, pasta, granola, and related take-home foods. Wines allowable for sale at the Market must use grapes and fruit grown in the wine appellations of Washington, Idaho or Oregon.

Processed foods must be produced by the vendor from raw ingredients. Vendors in this category are those who have cooked, baked or otherwise treated the product they sell, but have not raised the ingredients themselves.

E. PREPARED FOODS: Freshly-made foods available for sale and immediate consumption onsite, such as pizza, sandwiches, tamales, and crepes.

F. ART AND ARTISAN CRAFTS: The Kendall Yards Night Market is committed to supporting local artist. Vendors selling high quality art and artisan craft items that promote our mission of supporting local artist, building a strong local artist community, and recognizing the role that art play in a strong and resilient community. Art vendor must live and work in the local ( Inland Northwest) community.

II. HOW PARTICIPATION IS DETERMINED

The Market grants approves vendors based on curating the vendor mix to meet the needs of the community and the mission of the market.  The Market strives to meet the needs of participating vendors and customers to create a strong community and a vibrant and successful market.

A. MARKET STAFF: The Director’s job is to implement Market policies. This includes overseeing vendor participation and booth assignments, set-up, collection of fees, providing information on Market policies, and assuring vendor compliance. The Director is also responsible for public concerns and vendor concerns. The Director has complete authority to interpret and implement policy on the Market site, as necessary, and to make all decisions regarding Market participation, stall assignments and other Market operations.

B. PARTICIPATION is determined by the Market, whose job is to provide a healthy, viable mix of new and current vendors, including experienced vendors with a proven record of high sales and consistent quality/variety. The goal is to create an economically successful and sustainable Farmers Market, while also providing increasing opportunities for new vendors to sell their products directly to customers.

Decisions are based on available space in the Market, the need for specific products, vendor’s fit with Market mission and demographic, and vendor’s performance history. 

III. HOW STALL ASSIGNMENTS ARE MADE

STALL ASSIGNMENTS are made by the Market based on the following criteria: (1) available space in the Market: (2) a smooth market flow for customers; (3) the number of spaces the vendor requires, and (4) the type of product sold.

Participation in the Market is not a guarantee of a particular stall location. The Director will make every attempt to keep stall space assignments consistent throughout the season. However, stall assignments will change over the course of the season in order to maximize shopper experience, make the best use of Market space, and provide a good mix of products.

IV. 2024 MARKET PARTICIPATION FEES

A. ANNUAL MEMBERSHIP FEE: $300

B. DAILY STALL Stall size

• 10 X 10 space

• 10 X 20 space (Increased fee may apply) 

C. Food Trucks will pay 5% of their gross sales per market. 

V. MARKET RULES AND POLICIES

Kendall Yards Night Market (KYNM) has established rules and policies ensure that the market is a fair, safe and positive experience for all vendors, customers and staff.

1. SAFETY: All instructions given by any of the market staff require your cooperation and immediate compliance. The sidewalks and fire lanes must be kept clear at all times. Vendor vehicles, tables and overhead shades must be maintained and used in a safe manner. Table legs must be firmly locked into place. Tables must have smooth edges and remain stable when loaded with produce. Tent poles, canopy legs, boxes, umbrella stands must not obstruct foot traffic flow; care must be taken when setting up or taking down displays. Cords must be taped down.

2. QUALITY: Products must always be of the highest quality. Produce must be fresh and free of residue that cannot be removed by normal washing.

3. LICENSES/ PERMITS: Vendors must have a copy of every license and/or permit legally required by the WSDA/USDA, state of Washington, Spokane County and the City of Spokane etc. in order to conduct business. Providing samples may require additional permitting. More information available here.

4. GUIDELINES/ REGULATIONS: Food vendors must comply with all guidelines of the USDA, FDA, WSDA, DNR, DOH, other State of Washington authorities, if required, City of Spokane, the Public Health Spokane & Spokane County, and any other legal authority with jurisdiction over their products. Processed foods require labels that comply with all state and local labeling codes.

5. SAMPLING: Vendors providing samples of edible products must comply with all state, county and city requirements for temporary food establishments.  More Information available here. Specific questions can be directed to Spokane Regional Health at 509-324-1560 ext. 2 or via email at foodsafetyprogram@srhd.org

6. SETUP/ TAKE DOWN TIMES: Vendors are not allowed on the site before 2:00 pm. All vendors must vacate the site by 9:00 pm. The Market site is not staffed outside of these hours.

7. LOADING/ UNLOADING: Summit Parkway is closed starting at 12pm on market days, vendors are to drive through WEST to EAST for both set-up and take-down. Please unload quickly and then park outside of the market area (Unless authorized parking is provided by Market Manager in advance). Vendor vehicles must be off-site no later than 20 minutes before the Market opens.

8. HONESTY: All vendors are expected to respond to a customer’s questions truthfully. A product may be labeled “organic” and/or “transitional” only if a copy of the state certification is posted for viewing in your vending space. A vendor who is not certified organic may not have any posted item that has the word “organic” at the stall.

9. SIGNAGE: Signs are required for each vendor and all displays should be clear and legible. The farm/ business’ name and all prices must be visible to all customers. Displays and signs must allow for clear visibility. Product displays should be placed appropriately to avoid the reach of dogs.

10. SET OUT DISTANCE FOR VENDOR DISPLAY: Displays and signs must allow clear visibility to adjoining booths. Display and selling techniques must not impair other vendors’ ability to sell, nor create a hazardous situation for customers. Our intention is to create a visually enticing Market for customers and to enable all vendors to maximize their selling space.

11. SELLING SPACE: Vendor stalls, selling space and vehicles must not extend beyond allotted boundaries of the stall space without prior approval of Director.

12. SCALES: Scales must be accurate, maintained according to state law and located so customers can see weights during the transactions.

13. CANOPIES: Sides for canopies should only be used for extreme weather protection as needed. Canopy walls tend to limit the line-of-sight of a large, robust and varied market.  All canopies must have 25 lb. weights attached to each leg or you may be asked to take your canopy down.

14. NO SMOKING: Smoking is not allowed at the market site.

15. VENDOR TRASH: Pack it in and pack it out. Haul your trash, compost and recycling home with you. Vendors are responsible for keeping their space clean and attractive during the day and for leaving the space clean at the end of the day. A tarp, broom and garbage bags should be part of your equipment. The trash bins are for market visitors only.

16. MARKET HOURS: Selling times are restricted to the hours of each market. The only exception to this rule is for sales to other vendors, pre-orders and for sales to chefs. All vendors must stay until the end of each market. 

17. PARKING & ELECTRICITY: Parking is available adjacent to the market.  In some instances the vendor may be able to park a vehicle necessary for serving his stall in an area adjacent to the stall.  These locates are very limited.  Electricity is available at limited stall locations.  If power generators are used they must be pre-approved by the Market Director.  Only “quiet generators” will be approved.  

18. ICE/WATER DUMPING: No contaminated ice/water dumping is allowed in the public areas. Water with soap/bleach must be disposed of in a service sink. Toilets and urinals may not be used as a service sink. Check with the Market Manager for a location to dump clean water and ice.

19. STALL SPACE CLEANUP: Vendors are required to maintain their individual selling space in a clean, safe and sanitary manner, including protecting the pavement from drips from any part of the vendor’s vehicle. Each vendor is responsible for complete cleanup of their space at the close of the Market. This includes taking with you any trash or garbage that is generated in or around your stall and sweeping up any product debris left on the ground. All prepared food vendors must provide their customers with a place to dispose their waste. Farmers are not permitted to dispose of produce waste, overripe or leftover produce or boxes in any on-site garbage cans or dumpsters. Market trashcans and dumpsters are not available for vendor use. Vendors must bring their own brooms, dustpans and waste bags. Fees may be charged for any garbage left behind.

20. OUT SICK: If you are ill, you must call out sick. Call the market telephone to cancel as soon as you can. Sneezing, coughing, spitting and other unsanitary behaviors can be detrimental to business.

21. NO SHOW: Each vendor is responsible for attending the market when scheduled. 48 hour cancellation notice by email or telephone is required.

22. BOOTH AUDITS: The Night Market may conduct random booth audits at any given vendor’s stall during the Market season. These audits will be carried out by independent third party observers.

23. VALUABLES: Be vigilant and careful regarding your personal bags and especially with your cash box. Keep your cash box behind a barrier. The market is not responsible for lost or stolen goods. Perform standard examination of currency to reject anything that looks counterfeit. This include electronics, please make sure to take care of your items and keep the out of harms way. Kendall Yards Night Market and/or KYNM Staff are not liable for broken, misplaced or weather damaged items.

24. CLOTHING: All participants are required to wear shoes and appropriate tops and bottoms during business hours. If the market staff finds your attire offensive, you will be asked to change.

25. COURTESY/CONDUCT: The Market is a community event where many diverse people are gathered to shop and sell. Vendors and their representatives are expected to conduct themselves in a respectful, safe, courteous and harmonious manner with customers, Market staff and with each other. Any language or behavior that jeopardizes the normal operations of the Market will be grounds for termination of the vendor’s Permit to Sell. There will be no discrimination according to race, color, creed, sex, religion, sexual orientation, age or nationality.

26. NO WEAPONS

27.  PRODUCT DEMONSTRATIONS: Special product demonstrations may be allowed with pre-approval by the market management. Failure to comply with any of these market policies can result in fines and/or expulsion from the market. As a business owner, you are expected to train any staff working at the market, and for educating your staff to adhere to these policies. All decisions made by the Market Manager regarding these rules and policies are final and binding.

28. MARKET CURRENCY:  With the implementation of the EBT (Electronic Benefit Transfer)/Credit/Debit card program at the Kendall Yards Night Market all vendors selling items eligible for food stamp purchase must participate in the program. All other vendors are strongly urged to participate in order to avoid customer confusion. ALL vendors agree to abide by the rules of the USDA Food Stamp Program. My signature below confirms that I understand and will abide by the USDA Food Stamp Program Rules following this paragraph. I will be reimbursed by Venmo for the tokens turned in for redemption. Management reserves the right at its sole discretion to make changes to this program in order to alleviate deficiencies or comply with Federal, State, County, City or Washington State Farmers Market Association rules.

29. REPORTING REQUIREMENTS: Vendors must report their daily gross revenue to Director at the end of each market, on the Sales Report Form provided, which they shall sign and verify as accurate. Vendors who fail to report accurate sales forfeit their right to sell at the Night Market. Gross revenue includes all cash sales as well as the value of pre-orders. All reports must be collected within 30 minutes of market closing time.

30. VIOLATIONS: Failure to comply with any of the rules will result in warnings and/or fines, and possible Termination of Vendor’s Permit to sell, at the Director’s discretion. The first violation will be a Verbal Warning, the second violation will result in a $25 fine, and the third violation will result in dismissal from the market for the remainder of the season.

If provided a Permit to Sell, your participation in the Night Market is voluntary, as is the Night Market's choice to have you participate. At any time either party may terminate this contract. The Night Market reserves the right to modify these Guidelines and Policies at its discretion. All vendors will be notified if any changes are made.

We encourage you to keep a copy of these Guidelines and Policies at your stall for easy reference by staff.